Meeting Minutes – 3-11-2017

AGHA BOARD MINUTES – 3-11-2017

March 11, 2017 1 PM Central time.

Meeting called to order at 1 PM, Central time

Roll Call- A quorum was present.

In attendance were:
President Angela Ingraham
Vice-President Jack Rowland
Secretary Pro Tem/Treasurer Kim Consol
Region 3 Director Deborah Niemann-Boehle
Region 5 Director Wendy McDaniel

Not present:
Region 2 Director Susan Williamson
Region 4 Director Heather Nesler
Board Member at Large Donna Hertlein

Minutes

The January Meeting Minutes were approved.

Treasurer’s Reports

The January & February 2017 Treasurer’s Reports were submitted to board members prior to the meeting. President Angela Ingraham declared these Treasurer’s Reports to be filed for audit.

Website

Members of the Board were informed that the website has been hacked. This is causing no serious damage, but hundreds of fake member sign ups are clogging the system. The webmaster is looking into a solution.

Hobby Farm Ad

Treasurer Kim Consol mentioned to the board that the amount paid for advertising went over budget in 2016. This was because we added attending the Mother Earth News Fairs, mid year. The Hobby Farm ad is $476.00 per issue. Region 5 Director Wendy McDaniel made a motion to approve ads in two issues of Hobby Farms magazine. Region 3 Director Deborah Niemann-Boehle seconded the motion. None were opposed. Motion passed. Kim was asked to find out the price difference of a color ad, versus the black & white ad that has been published.

AGHA 2016 Financial Statement

The board discussed the 3 year 2014-16 statement, which is required for our nonprofit status. Treasurer Kim Consol made a motion to approve the 2016 Financial Statement. Region 5 Director Wendy McDaniel seconded the motion. None opposed. Motion passed. Other steps being taken in the non-profit status process include the description of what the Association does, which President Angela Ingraham is writing, and possibly finding a donor, which will expedite the process.

Herd Census Update

President Angela Ingraham is sending out herd census forms to members. She
has sent forms to almost half the members and is following up with phone calls if
they do not respond. Getting responses has been difficult, only about 10% have
replied. Possible solutions to enable the completion of the census were discussed.

Update on Herd Recovery paperwork

Discussion was held on paperwork that has been submitted. The process is proceeding without issues. North Carolina Mother Earth News Fair Options were discussed for staffing a booth for AGHA at this fair. President Angela Ingraham will contact members who may be able to represent AGHA, in this region.

Fran Collins piglets

A member has some very low COI piglets available.

Breeders Handbook

Region 3 Director Deborah Niemann-Boehle will help with editing submissions for the Breeders Handbook. Member Tori Rozanski will put it into booklet form. Possible submissions for inclusion were discussed and suggestions for what else should be included were requested from board members.

Newsletter

The board discussed President Angela Ingraham’s idea of writing a notice to members, for the newsletter, asking whether members would mind having member Susan Neal join the board to assume the Treasurer responsibilities, since Kim Consol has been acting as both Treasurer and Secretary.

The meeting was adjourned at 2:51 P.M Central time.